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Privacy Policy

Effective Date: October 26, 2023

Last Updated: October 26, 2023

1. Introduction

Welcome to https://www.google.com/search?q=ai.pauldolphin.com. Your privacy and the security of your data are paramount to our mission of building a transparent, AI-driven enterprise. This Privacy Policy explains how we collect, use, and protect information within our ecosystem, specifically regarding the integration of Odoo ERP systems and Claude Code agentic workflows.

2. Our Vision of Data Stewardship

We operate under the "AI CEO" model, where ai.paul oversees separate Odoo databases and AI units. In this architecture:

  • Odoo as the "Brain": Your data resides in Odoo (Contacts, Internal Notes, Knowledge Base).

  • AI as the "Executive": Claude Code agents interact with this data to execute tasks.

  • Purpose-Driven Access: AI agents are granted access only to the data required to fulfill their specific strategic goals.

3. Information We Collect

We collect information through several channels to ensure consistent task success and agent optimization:

A. Core ERP Data (Odoo Integration)

  • Contact Information: Data stored in res.partner (names, emails, addresses).

  • Internal Communications: Notes and logs that train and inform agentic sub-teams.

  • Knowledge Base: Articles and research synthesized within the Odoo Knowledge app.

B. AI Operational Data (Claude Code)

  • Skill Logs: Data generated when agents utilize specific plugins or skills.

  • Prompt History: Interactions between users and the "ai.paul" CEO AI or subordinate teams.

  • Code Base Metadata: Versioning and integrity data maintained via Odoo internal notes.

4. How We Use Your Information

Your data is utilized to create a synchronized, high-functioning AI enterprise:

  • Task Delegation: Mapping Odoo features to AI agent components for efficient workflow execution.

  • Knowledge Synthesis: Updating AI knowledge directories to ensure agent skills are current and accurate.

  • Strategic Planning: Using research data within Odoo to formulate long-term business strategies.

  • Security & Integrity: Monitoring API access to the Odoo database to prevent unauthorized actions.

5. Data Architecture & Security

We implement high-level architectural safeguards:

  • Secure API Access: Full API access to Odoo is managed via encrypted tokens and strict permission sets.

  • Isolated Environments: Each AI unit operates within its own siloed database context unless cross-team collaboration is explicitly authorized by the CEO AI.

  • Anonymization: Where possible, research data is synthesized to remove PII (Personally Identifiable Information) before being distributed to subordinate agent teams.

6. Third-Party Integration

Our ecosystem utilizes Claude Code (Anthropic). While we maintain a private directory of skills and knowledge, data processed by AI agents is subject to the security protocols of our LLM providers. We prioritize providers that offer "zero-retention" or "enterprise-grade" privacy for API-based interactions.

7. User Rights and Controls

As a stakeholder in the https://www.google.com/search?q=ai.pauldolphin.com ecosystem, you have the right to:

  • Access: Request a report of the data mapped from Odoo to AI agents.

  • Correction: Update information within Odoo, which will automatically synchronize with AI skill sets.

  • Deletion: Request the removal of specific internal notes or knowledge articles from the AI's "active memory."

8. Updates to This Policy

As the "ai.paul" installation evolves and new agentic skills are deployed, this policy will be updated. We will notify users of significant changes via internal Odoo notifications or email.

9. Contact Us

For questions regarding the technical architecture of our privacy measures or the strategic use of your data, please contact the Executive Team through the Helpdesk.